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Jul 25

10 Tips to Create a Team You Can Manage Remotely

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As a manager, one of your top priorities is creating and leading a productive and efficient team. It may seem easy on paper, but if your team is spread across the country or even world, it can turn out to be quite difficult. In this blog post, we will give you tips on how to create a remote team that you can manage effectively. 

3 Remote Recruitment Tips

The remote working lifestyle is not for everyone, so it is important to make sure that your team members are well-suited for this type of work. With the right employees in place, you will be one step closer to having a productive and efficient remote team. 

Have a Strong Recruitment Process

The process for recruiting employees for a remote environment can be very different from hiring for a traditional office setting. In order to find the best candidates, it is important to create a process that allows for plenty of time and flexibility. 

A qualified recruitment team will help you set up a streamlined process that includes the following steps: 

  • Defining the role you want to fill and the skills and experience required for the job 
  • Post the job on remote work websites and online job boards 
  • Reaching out to remote work communities and asking for referrals. 

Cast a Wide Net

When businesses only hire employees from a certain region or country, they are limiting their potential pool of talent and may be missing out on some great candidates. There are many great workers all over the world who may be perfect for your team, so you should not limit your search to only local candidates.  

Use online job boards that reach a global audience or work with international recruitment agencies to help you find candidates from other countries. Plus, you can use social media to reach out to potential employees worldwide. 

Conduct Thorough Interviews

Once you have a pool of candidates, narrow down your list by conducting video interviews. This can be done through video conferencing software, such as Skype or Google Hangouts.  Make sure to ask questions that assess not only their technical skills but also their ability to work remotely.  

It is also handy to record the conversation with the candidate to help you make a decision about whether to offer them the job. A recording also helps protect both of you in case of any disputes. Remember to ask for the candidate’s permission to use a third-party screen recorder or the recording feature of the video conferencing app you use. 

7 Remote Team Management Tips

There are plenty of challenges that come with managing a remote team, but it can be done quite smoothly with the right strategy. 

Define Clear Roles and Responsibilities

When managing a team remotely, it is important to be very clear about the roles and responsibilities of each employee. This will help to ensure that everyone is aware of what is expected of them and that no one feels overwhelmed or underutilized. It is also important to distribute tasks evenly among employees, so that no one feels overworked or undervalued.  

Another key consideration is to make sure that everyone understands the company’s goals and how their individual roles fit into the bigger picture. This will help to keep everyone motivated and focused on collective success. 

Set Up Regular Check-Ins

It is important to check in with your remote team on a regular basis, both individually and as a group. This will help you to ensure that everyone is on track and that there are no problems that need to be addressed. Checking in also helps to build relationships with your employees and make them feel valued. 

You can hold regular video or audio conferences, send out surveys or questionnaires, or even just check in via email or chat on a regular basis. Whatever method you choose, make sure that you are consistent and that everyone knows when to expect a check-in. 

Facilitate Collaboration

Provide a shared workspace or communication tools, such as Slack or Google Hangouts, for your team to use. This will help to facilitate collaboration and make it easier for employees to communicate with each other. It is also important to encourage team members to share ideas and feedback with each other. This can help to create a more innovative and productive work environment. 

Encourage employees to work together on projects and brainstorm ideas. This will help to foster a spirit of collaboration and allow team members to benefit from each other’s skills and knowledge. It is also important to provide opportunities for employees to socialize and build relationships with each other. This can help to create a more positive and supportive work environment. 

Create a System for Tracking Progress

When managing remote teams, it is important to have a system in place for tracking progress. This can be done through project management software, such as Asana or Trello. Tracking progress helps to ensure that everyone is on track and that deadlines are being met. It also allows you to identify any problems that may be occurring and address them quickly. 

Finally, it is also important to set up some sort of reporting system. This could be as simple as sending out a weekly update email that includes everyone’s progress for the week. Or, you could use project management software to generate reports that can be shared with the team. Having a reporting system in place helps to ensure that everyone is aware of the team’s progress and where things stand. 

Establish Guidelines for Acceptable Behavior

When working with a remote team, it is important to establish guidelines for acceptable  

behavior. This includes things like being respectful of others, maintaining a professional attitude, and adhering to deadlines. Having these guidelines in place will help to ensure that everyone is on the same page and that there are no misunderstandings.  

One of the best ways to manage a remote team effectively is to lead by example. This means setting the tone for how you expect employees to behave and work. If you are organized and efficient, your team will likely follow suit. Similarly, if you are constantly taking breaks or working late into the night, your team will likely do the same. Be sure to set a good example for your team so that they can be their best selves. 

Celebrate Successes Together

It is important to celebrate successes together, even if you are not in the same location. This helps to build team morale and make everyone feel appreciated. You can do this by sending out e-cards or small gifts, or by organizing a remote team activity, such as a video call or webinar. 

Whatever you do, make sure that everyone feels involved and appreciated. Celebrating successes together is a great way to build team morale and show everyone that their hard work is appreciated. It also helps to keep everyone engaged and motivated, so that they will continue to work hard and contribute to the team’s success.  

Don’t Be Afraid to Ask for Help

If you are having trouble with team management, don’t be afraid to ask for help. There are plenty of resources available, such as books, articles, and online courses. Remote work trends change all the time, so you can also hire a team management consultant to help you get the most out of your team. With the right support, you can successfully manage a remote team and keep your business running smoothly. 

Final Thoughts

Having a remote team can be challenging, but it is possible to create a successful and efficient team. By being clear about roles and responsibilities, checking in regularly, facilitating collaboration, and tracking progress, you can overcome the challenges of remote team management. What other tips do you have for managing a remote team? Share your thoughts in the comments below. 

Disclaimer: MoneyMagpie is not a licensed financial advisor and therefore information found here including opinions, commentary, suggestions or strategies are for informational, entertainment or educational purposes only. This should not be considered as financial advice. Anyone thinking of investing should conduct their own due diligence. 

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