MoneyMagpie

Dec 17

How to make the most of your office space

Reading Time: 3 minutes

This month it was announced that demand for office space in London is the highest it’s been for over a decade. Rob Rebholz, co-founder and managing director of SpaceWays, an on-demand storage service, has some advice on how to make the most of the space in your office.

Go electronic

Keeping all documents and files in a cloud-based IT system or centralised database can save you precious space. Generally for SMEs, keeping a hard copy of documents isn’t necessary if you can have an electronic one instead. Instead of letting paperwork pile up, use e-brochures, secure servers and cloud technology. Use iPads in meetings to reduce printing costs, which in turn saves extra space not having to store reams of paper. Bonus: it’s environmentally-friendly, too!

Keep tidy

It sounds glaringly obvious, but more clutter and mess means less space to work. Keep everything clean and tidy, and have recycling bins at the ready – another helping hand for the environment and ensures everything is kept in order. Another good tip is to get everyone in the office to have a big desk tidy-up on a Friday, which will help keep on top of clutter. You could incentivise this with prizes for the employee with the tidiest work area.

Go open plan

Create more space by taking down any partition walls and making desks open-plan. This will mean a brighter office which feels physically bigger, and will also mean you can change around the office environment and add extra desks if needed. Most employers see an open-plan environment as leading to a better atmosphere for working. Remember, always talk to the landlord before making big changes, and consult the planners if you’re going to make a structural change.

Invest in storage

We see that business are using our storage facilities more and more to keep their office uncluttered and streamlined. It’s really important that, as your business grows, your office space is filled with people and not paperwork! In central London, where space is so in demand, storage presents an affordable and effective method of making sure you use your space in the best way possible.

Meet Outside

Catching up with clients, hot desking…getting out of the office to have meetings can be a fantastic way to open up a bit more space and get away from the boardroom for a change.

Reorganise

While getting into feng shui might be a step too far, organising your office efficiently can make a huge difference. Taking the obvious steps towards a well thought-out layout, like getting leads out of the way into a cable tray, can lead to valuable space gains, and maybe even make your workspace a bit more peaceful and ordered.

Be Innovative

Keeping a look out for multipurpose furniture – foldaway desks, coffee table/sofa hybrids – can help you maximise your space, and keep your office on-trend, too!

Store Vertical

The simplest solutions are often the best. Use hooks, shelves and cupboards to make the most of your space, and keep the office tidy at the same time. A place for everything, everything in its place…

Reduce unnecessary clutter

One way of de-cluttering your monthly outgoings is to switch internet providers. Many consumers sign up to ‘broadband bundles’ and end up paying for a landline and television package that goes unused. If you don’t use your home-phone to make calls and watch most of your favourite shows on Netflix, doing away with ‘bundles’ and opting for a broadband only package can help de-clutter your bills and save you money.

Many consumers are put off switching internet providers by the thought of being without internet for weeks on end and miss out on significant savings. Relish offers same day delivery (for a one off £20 delivery fee) or free next day delivery, getting you online quickly and hassle free.”

Find out how to get involved in National Clear Your Clutter Day 2018

“The home office, is after all, about work. Any design or organisational elements that you choose should make the space as functional as it is attractive. Bring a sense of order to a home work area with space-saving, multifunctional storage solutions from Banker’s Box® for an organised and productive office.”  Darryl Brunt, UK Sales & Marketing Director at Fellowes UK

 

Fellowes

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